PennBid’s No-Cost DBE Notification & Reporting Services (Available in PA)
A number of funding sources (grants, loans, etc.) require notification of Disadvantaged Business Enterprises (DBEs) as part of the bidding process. In general, DBEs are comprised of: MBE, WBE, LGBTBE, Disabled Owned BE, Service-Disabled Veteran BE and Veteran BE. This notification and reporting process can be cumbersome, time consuming, and requires accuracy and extensive documentation.
The PennBid Program completes required electronic DBE notifications for many engineering firms and public agencies and provides a Final Report that can be sent to the funding agency. Currently, this service is only available in Pennsylvania and is provided solely upon request at no cost to those who are utilizing PennBid.
Requirements
The DBE notification service is a manual process completed by the PennBid staff. Because of this, we require the following before scheduling notifications:
- 24 to 48-hour notice before the project’s Open Date
- A copy of the project advertisement
- All requests must be sent via email to info@pennbid.net
Preparation
The PennBid staff develops a list of suggested search codes based on the type of project. Searches are state-wide unless otherwise directed. Once codes are selected and a copy of the public notice is provided, our office begins the DBE process.
We conduct a search through several state databases that produces dated, electronic documentation.
Notifications
Most funding sources will require two or three notifications. PennBid meets these guidelines by sending three notifications regardless of funding type.
Reporting
Within 24 to 48 hours of your project coming due, you will receive a detailed Final Report that can be provided to the funding agency. An example of a typical final report can be seen by clicking the button below.