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Bidder Qualifications Criteria and Scoring

Public agencies know the lowest price is only part of the equation when reviewing bids. Tracking and documenting what constitutes a “responsive/responsible” bidder is fundamental to your success. Reviewing bidder qualifications criteria and scoring the results is integral to making the right decision.

This functionality promotes focusing on bids that align with your agency’s budget AND project-specific expectations. It also proactively documents your decision-making process to defend against potential challenges. To find out more or to schedule a demonstration of the Criteria/Scoring function, contact the PennBid team.

Setting Up Criteria For Scoring & Evaluating

The PennBid platform offers flexibility in creating scoring criteria using 3 different Criteria Types including Pass/Fail, Rated (Scale or Input), and Pricing. Your bidder evaluation criteria can be categorized into different Criteria Groups. 

Using Criteria to score and evaluate your RFP submission provides a defensible position when selecting the most responsive and responsible bidder. Without this established scoring criteria, making or defending your decision may be more difficult.

Learn more about Setting Up Criteria For Scoring Submissions.

Reviewing Criteria For Scoring & Evaluating

You can add as many reviewers to your Criteria Review team as you like. You can even control which materials you reviewers have access to depending on your process. Reviewers only see their scores and submit their evaluations without being influenced by others on the team.

The Project Owner will have access to a Scoring Summary report, Proposal Analysis to review individual bidders’ submissions, and access to the individual Reviewer Scores.

The results of the Scoring are displayed in easy-to-use reports, charts, and tables. The Scoring Summary will rank the results in descending order beginning with the highest average score.

Learn more about Reviewing Criteria And Scoring Results.

Just wanted to say that I am very impressed with the capabilities of PennBid. We’ve had an amazing response. My sincere thanks.
– Tinicum Township
As a somewhat technologically challenged person, I have been thrilled by the willingness of the PennBid staff to work with me, teach me (sometimes twice), humor me and eventually provide me with exactly what I wanted. They really do go above and beyond what could normally be expected, and I am very grateful for that!
– Lower Saucon Authority
PennBid’ s customer service is astounding!
– City of Williamsport
PennBid simplifies & expedites the bidding process, and aggravation with answering bidders’ questions and issuing addenda is greatly reduced. Our clients love PennBid because it saves them money.
– McCormick Taylor, Inc.
PennBid makes bidding projects easy! Not only does it save time and money, but it also maximizes exposure to potential bidders and maintains records of all bid-related activity for you.
– Entech Engineering
PennBid is saving us, our bidders, and most importantly, our clients a great deal of time and money.
– Andersen Engineering
PennBid is a win-win for all parties, saving us and our clients time and money.
– RETTEW
We efficiently distributed documents electronically, easily responded to questions, and managed addenda. We look forward to introducing the Program to other clients.
– Pennoni Associates
PennBid has streamlined the entire bidding process into a user-friendly platform with an unbelievable staff that are always willing to assist.
– KLH Engineers, Inc.
Using PennBid allows T&M and our clients to save precious time and money. When coupled with its ability to streamline communications, stable platform, and ease of use, PennBid is a real “win-win” for everyone.
– T&M Associates
PennBid streamlines the bidding process for our clients’ capital projects allowing us to provide timely communications to clients & bidders through simultaneous notifications, helping us deliver efficient service to better manage the bidding process.
– RETTEW
PennBid saves time, money, aggravation, gray hair, and trees. Any public agency that bids projects the “old” way does not know what they are missing.
– BCM Engineering
Carroll Engineering Corporation (CEC) has been utilizing PennBid since 2010 and has been well received by our clients. PennBid represented a major improvement to the bidding landscape by increasing project awareness and by facilitating communications during the bid process.
– Carroll Engineering Corp.
From an owner’s perspective, PennBid adds immense value: Speed, security of bids or proposals, immediate notifications or addenda, complex project awarding – all done with just a couple mouse clicks. You guys have literally thought of everything!
– City of Williamsport
Very smooth. I keep thinking I must be forgetting something, because of the absence of contractor & vendor calls, no project log to update, bid form math to tabulate, etc. Very great!
– Herbert, Rowland, & Grubic, Inc.
The work is done in a matter of minutes instead of days. All I can say is THANK YOU!
– Reading Area Community College
Thank you for the little tweaks, fixes and add ons when I have a new item on PennBid! Much appreciated, and I notice them! It helps me remember to do them, next go-around.
– City of Williamsport
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