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Why PennBid is the Best Choice for Bid Management

PennBid’s powerful, industry-leading program streamlines the bid management process for public agencies, engineering and architectural firms, and other non-profit organizations. With PennBid you reach more qualified bidders, save time and money, and promote compliance throughout your bidding process. PennBid makes your organization more efficient and effective, giving you the ability to quickly and easily post, manage, review and award your bids and RFPs – all at NO COST!

Additionally, PennBid has thousands of real-world bids used by similar agencies that can be used as templates, minimizing the need to “reinvent the wheel” on new bids. Coupled with considerable customer support and a continual emphasis on best practices, the choice is clear.

Number of Documents Downloaded at No Cost!
Amount of Time You Can Save with PennBid
Various Solicitations, Bids, and RFPs Posted

Save Time – Save Money!

Most actions in PennBid – from updating electronic bid forms, to issuing addenda – only take a few mouse clicks. On average, PennBid saves up to 80% of the time associated with bid management. Think of what you can do with those savings!

Promote Compliance with Bid Requirements

With PennBid, bidders must respond on a uniform bid form ensuring an “apples to apples” comparison of bidder’s responses. Further, bidders can only submit bids that are complete based on the requirements established by each agency. No more incomplete bid submissions!

Unique Features & Services

With PennBid’s Multi-Category Decisions (MCD) you can easily manage, evaluate, and award individual contracts within a multi-prime solicitation. We also offer a unique DBE Notification & Reporting service that meets the requirements of most funding agencies. When requested, PennBid provides a final report documenting the outreach efforts, response rates, and other details for the funding agency. The best part – these are all provided at no cost!

Faster to Bid, Faster to Bid Opening

Dramatically Reduce Your Time Managing Bids

“Doing more with less” is a common theme among public agencies and design firms. With PennBid, dramatically save on time and energy to manage your bids without compromising on requirements and integrity of process.

Access to Huge Vendor Database

Thousands of Registered Vendors/Bidders on System

Contractors and builders. Material suppliers and subcontractors. Professional service providers and more. Vendors in virtually every category have come to rely on PennBid as a tremendous, cost-efficient source for the largest pool of public sector opportunities in the region.

Easy-To-Use Vendor Communications

Message Bidders & Post Public Notices

With a few mouse clicks, always keep your bidders on the same page with Vendor Discussion threads and posting Public Notices for addenda notifications and project award information.

Fully Remote Bid Submission & Openings

From paper production costs, to driving back and forth to deliver bids, to expensive overnight delivery services, traditional bid management is extremely wasteful. Bidders can submit their sealed bid from the convenience of their office or home, eliminating unnecessary costs. Bid results are instantly displayed online, promoting transparency to bidders and the public alike.

Receive More Accurate Bids

PennBid minimizes opportunities for error by auto-calculating line-item extensions, subtotals, and total bid costs based on bidder unit prices. And since bidders must complete all required line items, no more guessing which items are or aren’t included in their bid.

Easy to Use Document Management Portal

Batch Upload Documents Including ZIP Files

Quickly and easily upload your bidding documents for your bidders. The system will track all document takers when they download you files. Documents attached to messages are added to your files library.

15 Second Addenda Notifications

Upload, Notify Bidders and You're Done!

Issuing addenda just doesn’t get any easier. With just a few mouse clicks, delivery verification is tracked instantly, so you’re never left wondering if bidders received critical updates.

Powerful Bid Analysis Tools & Downloads

One Click Color-Coded Bid Tabulations

Open your bids with a mouse click and instantly have access to a filterable, sortable bid tabulation, all bidder-submitted documents and attachments and more.

Very smooth. I keep thinking I must be forgetting something, because of the absence of contractor & vendor calls, no project log to update, bid form math to tabulate, etc. Very great!
– Herbert, Rowland, & Grubic, Inc.
From an owner’s perspective, PennBid adds immense value: Speed, security of bids or proposals, immediate notifications or addenda, complex project awarding – all done with just a couple mouse clicks. You guys have literally thought of everything!
– City of Williamsport
Carroll Engineering Corporation (CEC) has been utilizing PennBid since 2010 and has been well received by our clients. PennBid represented a major improvement to the bidding landscape by increasing project awareness and by facilitating communications during the bid process.
– Carroll Engineering Corp.
PennBid is a win-win for all parties, saving us and our clients time and money.
PennBid is saving us, our bidders, and most importantly, our clients a great deal of time and money.
– Andersen Engineering
Using PennBid allows T&M and our clients to save precious time and money. When coupled with its ability to streamline communications, stable platform, and ease of use, PennBid is a real “win-win” for everyone.
– T&M Associates
We efficiently distributed documents electronically, easily responded to questions, and managed addenda. We look forward to introducing the Program to other clients.
– Pennoni Associates
As a somewhat technologically challenged person, I have been thrilled by the willingness of the PennBid staff to work with me, teach me (sometimes twice), humor me and eventually provide me with exactly what I wanted. They really do go above and beyond what could normally be expected, and I am very grateful for that!
– Lower Saucon Authority
PennBid’ s customer service is astounding!
– City of Williamsport
PennBid saves time, money, aggravation, gray hair, and trees. Any public agency that bids projects the “old” way does not know what they are missing.
– BCM Engineering
Thank you for the little tweaks, fixes and add ons when I have a new item on PennBid! Much appreciated, and I notice them! It helps me remember to do them, next go-around.
– City of Williamsport
PennBid simplifies & expedites the bidding process, and aggravation with answering bidders’ questions and issuing addenda is greatly reduced. Our clients love PennBid because it saves them money.
– McCormick Taylor, Inc.
Just wanted to say that I am very impressed with the capabilities of PennBid. We’ve had an amazing response. My sincere thanks.
– Tinicum Township
PennBid has streamlined the entire bidding process into a user-friendly platform with an unbelievable staff that are always willing to assist.
– KLH Engineers, Inc.
The work is done in a matter of minutes instead of days. All I can say is THANK YOU!
– Reading Area Community College
PennBid makes bidding projects easy! Not only does it save time and money, but it also maximizes exposure to potential bidders and maintains records of all bid-related activity for you.
– Entech Engineering
PennBid streamlines the bidding process for our clients’ capital projects allowing us to provide timely communications to clients & bidders through simultaneous notifications, helping us deliver efficient service to better manage the bidding process.
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