Why PennBid is the Best Choice for Bid Management
PennBid’s powerful, industry-leading program streamlines the bid management process for public agencies, engineering and architectural firms, and other non-profit organizations. With PennBid you reach more qualified bidders, save time and money, and promote compliance throughout your bidding process. PennBid makes your organization more efficient and effective, giving you the ability to quickly and easily post, manage, review and award your bids and RFPs – all at NO COST!
Additionally, PennBid has thousands of real-world bids used by similar agencies that can be used as templates, minimizing the need to “reinvent the wheel” on new bids. Coupled with considerable customer support and a continual emphasis on best practices, the choice is clear.
Save Time – Save Money!
Most actions in PennBid – from updating electronic bid forms, to issuing addenda – only take a few mouse clicks. On average, PennBid saves up to 80% of the time associated with bid management. Think of what you can do with those savings!
Promote Compliance with Bid Requirements
With PennBid, bidders must respond on a uniform bid form ensuring an “apples to apples” comparison of bidder’s responses. Further, bidders can only submit bids that are complete based on the requirements established by each agency. No more incomplete bid submissions!
Unique Features & Services
With PennBid’s Historical Unit Cost feature, you can query the extensive database to access unit costs, pricing differentials, descriptions, units & quantities – making budgeting and estimating a breeze. We also offer a unique DBE Notification & Reporting service that meets the requirements of most funding agencies. When requested, PennBid provides a final report documenting the outreach efforts, response rates, and other details for the funding agency. The best part – these are all provided at no cost!
Access to Huge Vendor Database
Over 36,000 Registered Vendors on System
Contractors and builders. Material suppliers and subcontractors. Professional service providers and more. Vendors in virtually every category have come to rely on PennBid as a tremendous, cost-efficient source for the largest pool of public sector opportunities in the region.
Automated Notifications with Logs
Send Pre-Built Email Messages Quickly & Easily
With a few mouse clicks, always keep bidders on the same page by ensuring uniform, consistent messaging for all with pre-built templates for the most common types of communications.
Fully Remote Bid Submission & Openings
From paper production costs, to driving back and forth to deliver bids, to expensive overnight delivery services, traditional bid management is extremely wasteful. Bidders can submit their sealed bid from the convenience of their office or home, eliminating unnecessary costs. Bid results are instantly displayed online, promoting transparency to bidders and the public alike.
Receive More Accurate Bids
PennBid minimizes opportunities for error by auto-calculating line-item extensions, subtotals, and total bid costs based on bidder unit prices. And since bidders must complete all required line items, no more guessing which items are or aren’t included in their bid.
Easy to Use Document Management Portal
Unlimited Document Uploads up to 500MB
With customizable folder architecture, easily share anything your project requires! This includes an unlimited number of files, up to 500 MB per file, and virtually all file types, including MP4 video files and more!
15 Second Addenda Notifications
Upload, Notify Bidders and You're Done!
Issuing addenda just doesn’t get any easier. With just a few mouse clicks, delivery verification is tracked instantly, so you’re never left wondering if bidders received critical updates.
Powerful Bid Analysis Tools & Downloads
One Click Color-Coded Bid Tabulations
Open your bids with a mouse click and instantly have access to a filterable, sortable bid tabulation, all bidder-submitted documents and attachments and more.